Save time and money while reducing waste. FileHold is a document management software system that is easy to use, easy to install, and is affordable for small to large organizations. Features include web access, search, version control, tagging, workflow, secure user rights, mark up and annotations, redaction, scanning, and OCR and indexing.
Document Management and Records Management Benefits
Work in a paperless office with FileHold.
The paperless office has many benefits for business and government. Scanning documents and coverting them to electronic form can greatly reduce the storage space required by paper documents. In a paperless environment, users spend substantially less time searching for documents then in a physical filing system. Documents will never be lost again. Users are empowered to share documents over the web, have control over sensitive information, and know that their documents are secure. Digital archiving keeps versions of documents in their native format. Features like security control, version control, archiving, and file backup results in improved regulatory compliance.
Document workflow improves operations and reduces process times. Automating business processes such as Accounts Payable and Accounts Receivable increases cash flow and decreases processing time for invoices.
FileHold document management software provides a great user experience and enhances productivity by being tightly integrated with Microsoft Office, Microsoft Active Directory, and Microsoft SharePoint. Out of the box features gives the software the ability to search documents or store documents into FileHold directly from any 3rd party application.
Reduces Cost and Improves Productivity
If you find you are asking the following questions, you are likely in need of a document management or records management system.
How can we scan, OCR, and index to get rid of all our paper, reduce the number of filing cabinets, and offsite storage costs?
We don’t have any contract version control. What is the most recent version? Who was working on it last?
I can find anything on Google but can't find the proposal I wrote last month. We need full text search!
I need a system that sends me document workflow alert and reminders and gives me access to contracts coming up for renewal.
Why can't we have electronic document workflow to share our work and avoid duplication of effort?
Everyone has access to my files! I want document security so that only the people I want can have access to them.
Why does it take forever to get five different document approvals on a revised policy document?
How do we stay in compliance with rules regarding record retention policies?
Each branch office has their own files on all of the same topic. We need a central repository that eliminates needless duplication!
